Disclosures for local Councillors

Political donations and electoral expenditure must be disclosed to the NSWEC after each financial year.

A declaration of disclosures must be made using a NSWEC disclosure form for the relevant year (See Forms).

Five steps to lodging a valid disclosure form

A disclosure form must be submitted for a person who was a local Councillor at any time between 1 July 2016 and 30 June 2017.

A local Councillor includes any person who ceased to be a local Councillor during the 12-month period but received remuneration for being a local Councillor during the 12-month period.

The official agent of the local Councillor is responsible for completing and submitting the disclosure form.

In most cases each local Councillor is their own official agent unless a local Councillor appointed a person as their official agent.

If the local Councillor has not made or received any political donations and has not incurred any electoral expenditure in the 12-month period use the 'nil' disclosure form.

If the local Councillor has either made or received political donations or incurred electoral expenditure in the 12-month period use the 'full' disclosure form.

Elected Member (Local Government Councillor) Nil disclosure form (FD.694A) (PDF 91.6KB), or

Elected Member (Local Government Councillor) disclosure form (FD.694) (PDF 724.3KB)

The official agent is to refer to the financial and accounting records kept in relation to the local Councillor in order to make complete and accurate disclosure.

The disclosure form must be certified by a registered company auditor if any of the following apply:

  • the total political donations received by the local Councillor exceeds $2,500,
  • the total electoral expenditure incurred by the local Councillor exceeds $2,500,
  • reportable political donations were made that were not in the form of affiliation of membership fees to a party by which the candidate is a member, or to a group of which the candidate is a member.

A valid 'full' disclosure form, or a valid ‘nil’ disclosure form must be lodged with the NSWEC by 22 September of each year. Details about how to submit the disclosure form are on page 9 of the ‘full’ disclosure form or on page 1 of the 'nil' disclosure form. A valid disclosure form is one that:

  • contains all of the pages (even if some pages contain no disclosures),
  • is completed and signed by the official agent, and
  • is certified by a registered company auditor (if required).

Submit with a 'full' disclosure form:

  • the receipt book containing used and unused copies of receipts issued to political donors for all reportable political donations received,
  • copies of the invoices or receipts for electoral expenditure disclosed in Part F of the form,
  • copies of the electoral material or advertising that relates to the expenditure disclosed in Part F of the form.


To amend a disclosure form previously submitted to the NSWEC the official agent must use:

An amended disclosure form may need to be certified by a registered auditor (see step 4).

Find out more information about how to disclose.