Political Party Disclosures

General Requirements

The party agent of a political party is required to lodge a declaration of disclosures with the NSWEC on behalf of the party on an annual basis.

The disclosure requirement applies to a party regardless of whether the party is a registered party.

The declaration of disclosures is to be certified by a registered company auditor (See Audit Requirements).

Each annual disclosure is to cover the period 1 July to 30 June.

The NSWEC produces a disclosure form for parties to use each year (See Forms). The disclosure form contains a declaration the party agent must sign to state all disclosures required to be made have been made.

Political parties are required to disclose:

  • political donations made by the party to another party or to an elected member, candidate, group of candidates or third-party campaigner;
  • political donations received by the party from another party or from an elected member, candidate, group of candidates, third-party campaigner or political donor, and
  • electoral expenditure incurred by the party.

See How to Disclose.

Complete and accurate records of political donations and electoral expenditure must be maintained by a party to ensure full disclosure (See Record Keeping).

Documents to accompany disclosures

The following documents must be provided with the annual disclosure of political donations and electoral expenditure:

  • a copy of each receipt or acknowledgement issued to those who made a reportable political donation to the party;
  • a copy of the account or receipt for each item of electoral communication expenditure;
  • a copy of the advertising or printed electoral material to which the electoral communication expenditure relates;
  • a copy of the audited annual financial statement of the party which includes:
    • the total amount received by, or on behalf of, the party during the financial year,
    • the total amount paid by, or on behalf of, the party during the financial year, and
    • the total outstanding amount, as at the end of the financial year, of all debts incurred by, or on behalf of, the party;
  • the financial records from the party's accounting records (including the general ledger and subsidiary ledgers),
  • the chart of accounts,
  • the trial balance,
  • statements and reconciliation statements for all accounts held by the party at a bank, credit union or building society; and
  • any other information reasonably required by the NSWEC to clarify the above information.