How to complete a disclosure form

General Requirements

The NSWEC produces specific disclosure forms each year for parties, elected members, candidates, groups of candidates, third-party campaigners and political donors. While each form is different there are common elements in each form.

Select the relevant disclosure form. Once you have located the correct form, you can either complete each section electronically and then print the form, or print the form and complete each section by hand.

The person responsible for completing and signing the disclosure form is the:

  • Party Agent, in the case of a party,
  • Official Agent, in the case of an elected member, candidate, group or third-party campaigner, or
  • Political donor.

You will then need to compile your records to ensure you include everything in the disclosure that should be included. You are not required to include anything in a disclosure that is outside the disclosure period.

The form is divided into different sections. Each section contains a question that must be answered. The question is about whether you have anything in the particular category to disclose. If you do, answer "yes", otherwise answer "no" and move onto the next section.

If you have items to disclose in particular categories it is helpful to know how to disclose. Some examples are below.

This applies only to elected members, candidates and groups.

If the elected member, candidate or groups of candidates contributed their own funds during the disclosure period include:

  • the date each contribution was made;
  • the amount of each contribution; and
  • include any terms upon which each contribution was made. For example, a candidate may ask that they be reimbursed any remaining amounts left in the campaign account.

This does not apply to political donors.

If small political donations were made and/or received in the disclosure period include:

  • the total number of small donations made or received; and
  • the total value of small donations made or received.

If reportable political donations were made and/or received in the disclosure period include:

  • the date each donation was made; and
  • the name of the party, elected member, group or candidate to, or for whose benefit, the donation was made (or in the case of a third-party campaigner include the name of the third-party);
  • the name of the donor;
  • the residential address of the donor (in the case of an individual) or the address of the registered or other official office of the donor (in the case of an entity);
  • the amount or value of the donation;
  • in the case of a donor that is an entity, the ABN or other relevant business number of the donor.

This only applies to political parties. Annual party memberships and annual subscriptions that are reportable donations must be disclosed as a reportable political donation as described in the section above.

Include under this section of the disclosure form:

  • the total amount of annual or other subscriptions paid to the party by members or affiliates of the party;
  • each subscription rate; and
  • the number of members who paid a subscription at each rate.

This does not apply to political donors.

For each fund-raising venture or function held include:

  • either the net or gross proceeds of each venture or function and an indication as to whether it is the net or gross amount disclosed;
  • a brief description of the nature of each venture or function;
  • the date or period in which each venture or function was held.

Do not include any amount of the proceeds that are separately disclosed as a political donation.

This does not apply to political donors.

If reportable loans were received in the disclosure period include:

  • the date each loan was made; and
  • the name of the lender;
  • the residential address of the lender (in the case of an individual) or the address of the registered or other official office of the lender (in the case of an entity);
  • the amount of the loan;
  • the terms on which the loan was made; and
  • in the case of a lender that is an entity, the ABN or other relevant business number of the lender.

This does not apply to political donors.

For electoral communication expenditure incurred include:

  • the dates the expenditure was incurred from and to (electoral communication expenditure is incurred when the goods or electoral material are delivered or distributed, the services are provided or when the advertising is broadcast or published;
  • the name of the supplier or service provider;
  • a description of the goods or services provided;
  • the invoice or receipt number;
  • the amount (inc. GST); and
  • in the case of a party, an indication of whether the expenditure was incurred for the benefit of the party or an elected member or candidate.

This does not apply to political donors.

Include the total amount of expenditure incurred for each category.